Executive – HRIS & HR Operations
Job Description
Description
EXECUTIVE – HRIS & HR OPERATIONS
Human Resources Department
Job Profile:
HR Systems
- Maintain HRIS master data and ensure the highest level of data accuracy and integrity
- Administer user accounts by creating and disabling access, updating roles and permissions, and managing access controls
- Configure and maintain workflows and approval hierarchies
- Coordinate with HRIS vendors and IT teams on system configurations, including forms, fields, picklists, policy rules, and validations
- Maintain HRIS documentation such as user manuals, change logs, and audit trails
- Monitor system issues and tickets, follow up with vendors, test fixes, and confirm closures with users
- Generate, validate, and analyze monthly HR reports
- Ensure system compliance through confidentiality checks, access reviews, periodic data validations, and audit support
- Support HRIS enhancements and new module rollouts
- Conduct user training and awareness sessions for new features and process updates through quick guides, FAQs, and demos
- Monitor system performance and recommend continuous improvements based on user feedback
MIS, Matrix and Analytics
- Prepare accurate and timely reports on HR-related activities for the HR dashboards
- Interpret HR data effectively to support management decision-making
Audit and Compliance
- Submit periodic reports and documentation to Management and regulatory authorities within stipulated timelines
- Respond to compliance and audit-related queries in line with the Compliance Tracker
- Assist in reviewing HR policies, procedures, and circulars to update the HR Process Flow Manual
Entry Requirements
Candidate Criteria:
- A Degree or Diploma in Human Resource Management, IT, or an equivalent professional qualification from a recognised institution
- Minimum 3 – 4 years of experience in an HR context with HRIS and HR Operations experience. Experience with MiHCM will be an added advantage
- Demonstrate strong proficiency in MS Excel and MS Office applications
- Exhibit close attention to detail and the ability to manage sensitive information with strict confidentiality
- Must be ready to work under pressure while maintaining a positive attitude
